Accounting and finance
Outsourced payroll for UK small businesses
Weekly or monthly payroll, from checking the inputs and preparing the run to the approval and submission handovers.
Illustrative example · not client work
A payroll approval handover
- Inputs checked
- Hours, starters, leavers, leave and pay changes tied to the agreed instructions.
- Ready for approval
- Draft pay summary, changes from the previous run and questions for the approver.
- Completion record
- Approved output and the status of each agreed submission, pension and payment handover.
- Timing
- For a weekly or monthly run, agree an input cut-off and approval window around payday. Late changes follow an agreed correction process.
- Initial setup
- Review the payroll setup and pension arrangements, confirm employee records and responsibilities, then check the first run against the supplied inputs.
- Example scope
- Payroll preparation plus agreed submission and pension tasks. Your authorised person releases payments.
Payroll information and checks
We agree how you supply hours, pay changes, leave and employee updates, and who confirms they are correct. Each change is recorded against its pay run.
Setup covers your pay frequencies, workforce, current software and pension processes. Each group of workers and pay arrangement is set out separately, not assumed to follow one calculation.
- An agreed process for collecting and checking payroll inputs.
- Preparation and review of each pay run.
- Pension information and contribution-process support.
- A documented approval handover and organised payroll records.
Payroll approval and payment
Before work begins, we name the person who approves payroll and agree which submissions, pension actions and documents are included. A run is only marked approved, filed or paid once that step has happened and been checked.
We can prepare payment information for your authorised person, who releases the payments. Access to employee information is limited to the people and systems that need it.
Payroll postings and recurring fees
We agree who posts payroll into the accounts and follows up pension or payment queries. The approved figures then feed cash planning and management reports.
Fees depend on the number of people, pay frequencies and complexity. The price list shows the monthly fee for each pay schedule and each employee. Setup, historical corrections and process changes are quoted separately from the regular pay runs.
Questions about this support
Can payroll be our only service?
Yes. We can run payroll on its own and hand the figures to whoever keeps your accounts.
Will you make payments or submit everything automatically?
No. The preparation can be automated: the draft run is built from the hours and changes you submit, then checked independently. Approval, submissions, pension actions and payment release stay separate steps. Nothing is submitted until the named approver has approved the run, payments are released by your authorised person, and we agree who does each step before we start.
Discuss your accounts
Contact Andrew about the accounting work you need.
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Prefer email? Write to andrew@ingoodorder.co.uk.
Know a business that would benefit? Introduce them and I’ll pay you £50 when they sign up.