Accounting and finance
Bookkeeping and reconciliation for UK businesses
We keep your accounting records and reconcile them to bank statements and source documents. When figures don’t agree, we investigate and record what is still open.
Illustrative example · not client work
A monthly reconciliation handover
- Bank and card accounts
- Closing balances, statement references and reconciliation status.
- Supplier and customer balances
- Outstanding invoices, unapplied receipts and items needing confirmation.
- Open questions
- The difference, source needed, owner and next action.
- Timing
- For example, records collected weekly and a monthly handover once the statements and agreed supporting documents are available.
- Initial setup
- Arrange access, check opening balances and source coverage, then agree the records, reviews and output needed.
- Example scope
- A recurring bank and card reconciliation, with supplier-ledger work if needed. Clearing a backlog is quoted separately.
Bookkeeping and account reconciliations
A bank entry confirms a payment, but it may not explain what was bought or sold. We match transactions to invoices, receipts and settlement reports, and investigate entries that cannot be explained.
Supplier and customer ledgers can be included. We keep invoices linked to payments, check outstanding balances and agree how your team supplies documents. We use automated matching where it works and check the exceptions.
- Bookkeeping and bank and card reconciliation.
- Accounts payable: supplier invoices, balances and payment-run preparation.
- Accounts receivable: customer records, receipts and outstanding-item follow-up.
- Transfers between accounts and payment processors.
- A visible list of missing records and unresolved differences.
Unresolved differences
We do not use unexplained balancing entries to make figures agree. Each outstanding item records the difference, the evidence needed and who is responsible for following it up.
For ecommerce businesses, we can also connect marketplace activity, payment fees and refunds to bank payouts. We agree the reports and level of detail before changing how these are recorded.
Monthly records and outstanding items
You receive the reconciliations and supporting reports, with an outstanding-items list. Anything still awaiting review is labelled, so it isn’t mistaken for finished work.
We quote the monthly fee after checking transaction volumes, accounts and document quality, starting from the packages on the price list. Historical catch-up and onboarding are quoted separately, and any change to the work is discussed before extra work begins.
Bank reconciliation support
This suits a business whose bank or card accounts take too long to reconcile, whose transfers do not agree, or which needs a supported closing balance. We compare the statement and ledger, trace unmatched receipts and payments, and distinguish timing items from entries that need correction.
To quote, we need the number of bank, card and payment accounts, currencies, approximate monthly transactions, your accounting system and the oldest period needing attention. We review a sample of the records, agree access and opening balances, and set out who supplies missing evidence and who approves corrections.
The output identifies the period and accounts checked, the statement and ledger balances, reconciling items, proposed corrections and unresolved questions. Ongoing reconciliation and recovery of older records are quoted separately. Releasing payments remains with your authorised person.
Questions about this support
Can you work with our existing accountant?
Yes. We can take over the bookkeeping and reconciliations or work with your existing accountant. We agree who reviews adjustments and what each person needs.
Do we need to clear the backlog first?
No. We assess the backlog and quote for clearing it separately, alongside a plan to keep new activity in order.
Discuss your accounts
Contact Andrew about the accounting work you need.
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Prefer email? Write to andrew@ingoodorder.co.uk.
Know a business that would benefit? Introduce them and I’ll pay you £50 when they sign up.