Who it’s for

Bookkeeping and finance support for builders

Bookkeeping and job-cost reporting for UK builders. We reconcile your records and report costs incurred, commitments and expected stage payments separately.

Bookkeeping by job

For UK builders who need reliable job records and a clear view of costs and payments. Andrew’s accounting background includes construction. We agree the records and reports with you, and your existing accountant can stay involved.

Merchant statements can include several sites, part deliveries and credits still to arrive. We connect supplier invoices, credit notes, receipts and payments, using job references you confirm. Missing documents and disputed amounts stay on an action list.

  • Bookkeeping and bank or card reconciliation.
  • Merchant-account and supplier-balance checks.
  • Document collection with an agreed job reference and approver.
  • A list of missing invoices, credits and amounts needing confirmation.

Job costs and remaining-work estimates

A useful job report separates costs to date, open commitments and your estimate of the remaining work. We organise the figures so an order that becomes an invoice isn’t counted twice, and the assumptions stay visible.

You confirm quantities, labour still needed, expected rates and changes to the work. We keep the reporting routine going; the cost-to-complete estimate and site decisions stay with you.

Work through the illustrative builders’ job-cost example

How a job's expected margin is worked outIllustrative example. A rear extension has an agreed price of £48,000 including approved variations. Costs to date of £21,400, open orders of £6,350 and an estimate to complete of £12,250 give an expected total cost of £40,000, leaving an expected margin of £8,000, or 16.7%.Illustrative job: rear extensionAgreed price, with approved variations£48,000Expected costCosts to date£21,400Open orders£6,350Estimate to complete£12,250Expected total cost£40,000Expected margin£8,000 · 16.7%

Stage payments and cash planning

Track agreed customer invoices, receipts and expected stage payments alongside supplier balances and known commitments. A forecast receipt stays separate from money already in the bank.

You confirm the contract stages, approved variations, completion status and when invoices can be raised. We use these for the cash and management reports, and flag overdue or uncertain items for follow-up.

Reporting and records needed from you

Each period can include reconciled accounts, supplier and customer balance lists, a job-cost summary and outstanding questions. We set the reporting frequency and cut-off around when your records are ready.

  • Your team supplies invoices, receipts, merchant statements and job references.
  • You confirm commitments, stage payments, variations and remaining-work estimates.
  • We organise and reconcile the records, flag gaps and prepare the reports.
  • You retain spending decisions, commercial negotiations and payment approval.

Scope, fees and exclusions

The bookkeeping and job reporting described here can be taken on their own. If you also want the year-end accounts and tax returns, the full-service packages on the price list include them, and CIS returns are a monthly addition. Specialist tax advice may need a referral. If you have another accountant, we agree the records and schedules they need.

Andrew has also built estimating and job-cost analysis for industrial work, rebuilding what each finished job was quoted against what it actually cost: see the work page.

Start with one recurring task, ongoing monthly support or a managed finance function. The quote depends on active jobs, accounts, document volumes, reporting needs and the state of the records. Catch-up work and opening job schedules are quoted separately.

See example scopes and fees

Discuss your construction accounts

Tell us which accounting work you need covered, how many jobs are active and how you currently record their costs.

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Prefer email? Write to andrew@ingoodorder.co.uk.

Know another builder who’d benefit? Introduce them and I’ll pay you £50 when they sign up.

Tell Andrew what you need

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