Ecommerce
Ecommerce accounting and bookkeeping
Andrew connects your trading records to the accounts, investigates unexplained balances and prepares the reporting you need. That can be monthly bookkeeping or a one-off reconstruction and company accounts project.
Running your ecommerce accounts
You need to know what the business earned, what the platforms still hold and whether your records back that up. Andrew reconciles the trading activity and investigates differences instead of treating a bank payout as the full sales record.
Andrew built the system that brings settlements into the accounts and collects each marketplace’s fee invoices, credit notes and reports, so the records arrive without channel-by-channel exports: see the work page.
Start with one channel or fold it into your monthly bookkeeping and reporting. If earlier records are unreliable, reconstruction and company accounts are quoted separately. We look at your channels, exports and integrations before agreeing the work.
See how the records were rebuilt for company accounts
How accounting reconstruction addresses unreliable earlier periods
Guides by platform: Amazon settlement reconciliation for UK sellers, Shopify, Etsy and eBay payouts, matched to the bank, TikTok Shop accounting for UK sellers, Temu seller accounting for UK businesses, Mirakl marketplace accounting for UK sellers, Catching up messy ecommerce records.
Reconciling sales to payouts
An online order, a platform settlement and a bank deposit can be different stages of the same sale. Fees, refunds and balances held by a processor change the amounts and dates. We work out how the stages connect before treating any bank receipt as a complete sales record.
The first review lists your sales channels, payment accounts, currencies and integrations, and checks where sales are already recorded so a new import doesn’t duplicate them.
Monthly records by sales channel
Each month you receive the channel reconciliations, supported closing balances and a list of unresolved items. If monthly bookkeeping and reporting are included, you also get a profit and loss report and balance sheet. Delivery depends on complete source reports.
- Settlement activity connected to bank payouts.
- Fees, refunds and other adjustments identified from source reports.
- Unsettled balances and reserves kept visible for review.
- Supplier documents and stock records organised for reporting.
Illustrative example · not client work
A marketplace settlement handover
- Activity
- Sales, refunds, fees and adjustments tied to the platform reports for the period.
- Money held and paid
- Opening and closing balances supported by platform records; released payouts traced to the bank.
- Cut-off and exceptions
- Later settlements, missing reports and differences kept separate from completed checks.
- Timing
- Reconcile settlement batches as reports become available, then review closing balances at month-end. A later payout remains linked to its original activity.
- Initial setup
- Map each channel and payment route, inspect exports and existing integrations, and agree opening balances and the period cut-off.
- Example scope
- Recurring reconciliation for your channels and currencies. Historical gaps, migrations and stock work are quoted separately.
Published examples
In our anonymised ecommerce case study, marketplace reports, bank records, the ledger and stock records were brought together, and the differences and corrections documented for year-end reporting.
The Amazon reserve example shows why money still held by a platform needs its own reconciliation, including a later bank receipt. Historical reconstruction is separate from the ongoing routine described here.
Onboarding and fees
We agree who supplies stock information, how reporting periods line up and who reviews accounting questions. Tax and statutory work are not part of a reconciliation service unless the quote includes them.
Onboarding starts with a sample of your exports and current postings. We map seller accounts, check opening balances, and agree reporting dates, who supplies missing inputs and who reviews adjustments before the monthly routine starts.
Fees reflect the number of channels, order and settlement volumes, currencies, document quality and your current setup. Historical reconstruction and integration changes are quoted separately from the monthly work.
Discuss your ecommerce accounts
Tell us your sales channels, accounting system, rough monthly orders and bank transactions, and whether you need ongoing support or older records rebuilt. Mention any currencies, stock complexity and reports you can’t get. A rough outline is enough.
Questions about this support
Can you help when payouts do not match sales reports?
Yes. We trace the reports and dates, identify the fees and adjustments, and record any remaining difference. We never force the figures to the bank amount with an unexplained adjustment.
Do you work with businesses using several sales channels?
Yes. The first review maps each channel and payment route, so the quote reflects the actual work.
Discuss your accounts
Contact Andrew about the accounting work you need.
Opens a short enquiry form. Nothing is sent until you press Send enquiry.
Prefer email? Write to andrew@ingoodorder.co.uk.
Know another online seller who’d benefit? Introduce them and I’ll pay you £50 when they sign up.