Andrew can run your accounting and finance work, change how a piece of recurring work gets done, or build software around the way the business runs. Most clients start with one of these, and we can keep running the work once it’s built.
Each one below says what you supply, what Andrew does, what you approve and what you receive.
Running the accounting and finance work
When the regular work is falling behind or nobody owns the accounts, Andrew takes it on: bookkeeping and reconciliations, supplier and customer accounts, payroll and agreed VAT work, through to the monthly close and the year-end accounts. He can work on his own or alongside your accountant and team.
Bookkeeping and reconciliation
Bank, card and payment accounts reconciled to statements and source documents, supplier and customer balances checked, and anything that doesn’t agree kept on a list until it’s explained, never forced to balance.
Weekly or monthly pay runs drafted from the hours and changes you supply, checked, and submitted once your named approver has approved them. Your authorised person releases the payments.
Monthly reports from checked records that explain the significant movements and connect profit to cash, with the open questions and who is following each one up.
Year-end accounts and tax returns are part of the monthly packages on the price list. Accounts for a business that isn’t on a package, and accounts that first need the records investigating and rebuilding, are quoted separately once Andrew has seen the records.
Quarterly VAT returns filed through Making Tax Digital, the margin schemes, the One Stop Shop schemes and the reverse charge, and setup and quarterly updates for Making Tax Digital for Income Tax.
The day-to-day finance run for you, including a review of what the business spends and what it pays suppliers, with payment runs prepared for your approval, the monthly close, reporting and cash planning.
Access to the bank and the accounting system, the source documents (invoices, receipts, settlement and payroll information), and answers to the questions the records can’t settle.
Andrew does
The bookkeeping, reconciliations, payroll preparation, VAT returns, reports and year-end accounts agreed in your quote, and the investigation of anything that doesn’t agree.
You approve
Payments, filings and submissions, and business decisions.
You receive
Reconciled records and supporting reports, a list of outstanding items with who is following each one up, the returns and accounts in your quote, and working papers that trace each figure back to its records.
Improving recurring work
Some work keeps repeating, stalling or going wrong: invoices keyed in twice, approvals that wait for days, documents that go missing. Andrew follows a sample through your systems, works out whether the cause is the software, the information or who owns the step, and changes the process before anything is automated.
Finance process improvement
A review of one process, such as an invoice approval, a pay run or a marketplace settlement, then a documented routine and changes tested on representative records within your current systems.
Once the process is clear, software can collect documents, match transactions, draft payroll and sort email, with a person reviewing anything that needs judgement or authority. The systems already running are on the work page.
We connect job costs, purchasing, sales and stock to the accounts, so you can see which jobs, products or customers are losing margin while there’s still time to act on it.
Supplier comparison is one system we can build for this, though we haven’t built it yet. For the things you buy regularly, it would compare suitable suppliers on what the goods cost you once they arrive, not the list price alone:
Landed cost, including delivery charges and any duty
Delivery times and whether the goods are in stock
Minimum order quantities
Payment terms, and any discounts that apply to you
Quality and reliability, taken from your own record of past orders
How often it checks, and which suppliers it covers, depends on the price and stock information each supplier makes available. It recommends, and you place the order.
Reviewing what you already spend with suppliers is a separate piece of work, done by hand as part of running the finance function.
Who does what
You supply
Access to the systems involved, representative records, and time with the people who do the work.
Andrew does
Maps the process, finds the cause of the repeated work, documents the revised routine, and tests changes on representative records, including duplicates, missing inputs and corrections.
You approve
The revised routine, and any wider build, integration or migration, which is scoped after a feasibility review.
You receive
A process map, checklists and exception lists, test results, operating instructions and a named owner for ongoing support. Running the improved process can be a separate arrangement.
Building software around the business
Where the records and the work don’t fit an off-the-shelf product, Andrew builds the software himself, around the accounting it has to support: what a record needs to contain, which steps need approval, and what has to stay traceable when something changes.
PlateLedger
Dealer management software that follows each car from purchase and preparation to sale, payment and handover. Working software, still being developed; previously called Forecourt.
Our own connections that bring settlements into the accounts and collect each marketplace’s fee invoices, credit notes and reports, with no paid connector plugins.
A parametric timber-frame studio that draws the plans, works out every member and produces cutting schedules and buying lists. Andrew used it to design his own extension, then built the extension from its drawings.
How the work runs today, access to the records and systems involved, and the decisions only you can make.
Andrew does
Writes down how long the work takes and what it costs today, builds the software, runs it alongside the current way of working until it has proved itself, then measures the same work again.
You approve
The starting record, before anything is built, and the terms of the check against it.
You receive
The working software, and the comparison of the same work against the starting record.
It starts with a free review of the process. The proposal that follows says what will be built and its one-off price, with any running costs charged by other providers shown separately: see the guide prices for automation and software. Running it afterwards is a separate choice, described below.
We can build the system and run the work behind it. You can commission a defined build for a one-off price and run it yourselves, or have us keep operating the agreed processes for a monthly fee quoted for your business. A build on its own doesn’t carry a monthly subscription to us.
Documents and records
Missing source documents collected with the logins you authorise, and filed where you keep them, by channel and period.
Accounts, payroll and returns
Accounts reconciled, and payroll and returns prepared for your approval, on the monthly accounting packages.
Failed automations and exceptions reviewed, connection problems resolved, and the agreed systems kept working. Further improvements are scoped and priced when they come up.
CRM, inbox and decisions
CRM and inbox handoffs kept moving, and the information each decision needs brought to you in time to make it.
Who does what
You supply
The logins you authorise, and the information only the business has.
We do
The responsibilities you choose from those above, as listed in the proposal, with anything that doesn’t fit the routine raised with you.
You approve
Payments, filings, and anything sent in your name.
You receive
The work kept up to date, and a list of what is waiting and why.
The proposal sets out any initial project or setup cost, the monthly service fee, the responsibilities included, and any running costs charged by other providers: how each arrangement is charged.
Getting noticed and finding work
Most of the material is already in the business: finished jobs, photographs and drawings, and years of emails and accounts. We turn it into pages, articles and films, then make sure the enquiries they bring in are followed up.
Search and site pages
Technical SEO, so search engines can crawl and index the site properly, and service and location pages for the work you want more of.
Articles from real jobs
Written from jobs you’ve finished and the technical records behind them, so each article explains work you’ve really done.
Promotional material from your records
Job photographs, 3D models and the detail recovered from old emails and accounts, turned into case studies and promotional material. The records themselves stay private.
Product and project films
Short films made from your own models, screen recordings and photographs, like the Framewright film.
Leads and tenders
Regular searches for relevant tenders and newly registered companies, gathered into a short pack with draft introductions. Nothing is sent until you’ve approved it.
Enquiries into the CRM
Each enquiry arrives in your CRM with a note of where it came from and a date for the follow-up.
We don’t promise rankings or a number of leads. Because each enquiry’s source is recorded, you can see what the work brought in. Work we’ve done, including the Framewright film.
Who it’s for
Owner-managed businesses across the UK. These pages cover the records and tax questions particular to each kind of business.
Ecommerce and marketplace sellers
Platform activity reconciled to payouts and the bank, with fees, refunds and reserves kept visible.
The accounting is on fixed monthly fees, confirmed in a written quote before work begins. Setup work and software builds are one-off prices. VAT is not currently charged, and Xero is paid for separately, directly to Xero. The price list has every line and says how each is charged.
Scroll across the table to read every column.
Monthly packages
Package
From
Includes
Sole trader, full service
£55 a month
Bank bookkeeping in Xero, year-end accounts, Self Assessment, and Making Tax Digital updates when they apply. £55 up to 50 transactions a month, £69 up to 100, £125 up to 250.
Limited company, full service
£119 a month
Bank bookkeeping in Xero, company accounts, Corporation Tax return, confirmation statement, director payroll and the director’s Self Assessment. £119 up to 50 transactions, £145 up to 100, £195 up to 250.
Compliance only
£25 a month
You keep your own books in Xero, and the year-end accounts and tax returns are prepared from them. Sole trader £25 (£35 with Making Tax Digital updates), limited company £79.
A transaction is one bank, card or currency statement line. Sales channels, extra accounts, currencies, VAT and payroll are priced separately as monthly additions, and setup as one-off work.
A larger business example: ten sales channels, with two ways to share the work
Example proposed scope
An anonymised example proposal for a business selling across ten sales channels. Close to £3m projected annual turnover, with multiple bank and currency accounts, weekly and monthly payroll, and the books held in Xero. See how this price builds up.
Both options include agreed marketplace reconciliations, payroll and pensions, UK VAT work, annual accounts and one company Corporation Tax return.
Finance control & compliance
We handle the agreed ten-channel reconciliations, payroll, compliance work and close. Your team keeps routine purchase administration.
Example proposed fee: £1,900 a month
Reconciliation across all ten sales channels and the agreed bank and currency accounts: sales, refunds, fees, reserves and settlements.
Balance-sheet review, month-end close status and standard Xero reports.
Weekly and monthly payroll, RTI submissions, routine pension schedules and contribution reconciliation.
Agreed UK VAT and margin-scheme work.
Annual accounts and one company Corporation Tax return.
With your team: Your team collects supplier documents, enters routine purchase invoices and keeps the purchase ledger complete.
Managed day-to-day finance
For £600 more a month, we also handle routine purchase administration, coordinate the monthly close and provide fuller management reporting.
Example proposed fee: £2,500 a month
The finance-control scope, with managed supplier-document intake and routine coding.
Purchase-ledger maintenance and close coordination.
Management commentary, agreed KPIs and a cash view, with forecasting defined in scope.
With your team: Your team provides business information and retains approvals for payments, filings and decisions.
What if the records need catching up?
Get in touch. We’ll look at what needs doing and quote any initial work separately from the monthly service.
How do the example volumes work?
The allowances are monthly totals across the included accounts and channels. A bank transaction is one statement line; purchase documents are invoices or receipts. Online orders are counted separately from bank payouts. Stock valuation, overseas work and forecasting are quoted individually; the margin schemes and other VAT work are on the price list.
Can we outsource the full finance function?
Yes. We can run the accounting work, from reconciliations and payroll to the monthly close, management reporting, cash planning and process oversight.
Discuss the work
Tell Andrew what needs doing, which systems you use and any deadline. You don’t need to choose a service or a package first. The first conversation is free, and detailed work is quoted before it starts.
Opens a short enquiry form. Nothing is sent until you press Send enquiry.