Amazon settlement reconciliation for UK sellers

When the payout doesn't match the sales

Your Amazon payout is not the same as your sales. Fees, refunds, adjustments and amounts held back are taken out before the money reaches your bank. If your books only record what lands in the bank, your sales, costs and profit will be wrong, and it gets harder to put right the longer it goes on.

Amazon’s settlement reports

Amazon posts a settlement report for each settlement period on the All Statements page of the Payments reports in Seller Central. The Flat File V2 download lists every order, refund, fee and adjustment in that settlement, each with its own amount type and description, against the settlement’s start, end and deposit dates. That is the record a payout is reconciled from.

A date range report is handy for a calendar month, but Amazon’s own help notes that it can include settlements that are still open. It has to be cut off at the last closed settlement before it is compared with the bank. Money Amazon holds back after a sale sits in a reserve until it is released; the Amazon reserve example follows one across a month-end.

Sources, checked 27 October 2026: Amazon Selling Partner API: settlement reports; Amazon: generating a date range report.

What we do

As part of our ecommerce bookkeeping, we reconcile your platform activity to your payouts and your bank records. That means:

• matching each payout to the money received in your bank
• recording the sales, fees and refunds behind each payout, rather than one net figure
• keeping your bank reconciled and your monthly bookkeeping up to date
• flagging anything that doesn't agree, with the questions we need you to answer

Fees are on the price list, and your quote sets out which channels, accounts and volumes it covers.

About Andrew

In Good Order is run by Andrew Ramsell. He runs the accounting and finance work for sole traders and limited companies, including online sellers, and builds the connections that bring each marketplace’s settlements and documents into the accounts. He is an AAT-qualified accountant.

Records already behind?

If earlier months haven't been reconciled, we can catch them up first. Catch-up work is quoted separately from the monthly fee. See catching up messy ecommerce records.

How fees work

We confirm the scope and fee in a written quote before any work starts. VAT is not currently charged.

For enquiries received by 31 October 2026: we'll price match a like-for-like quote, or you can save with a longer contract.