Price list

How your price works

Each fee on this page is either monthly or one-off, and every table’s price column says which.

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For the accounting, pick a monthly package, then add anything below that applies to your business. Where a return is filed less or more often than monthly, the table says how often; the fee is still shown per month. VAT is not currently charged. Xero is paid for separately, directly to Xero. One-off work is agreed in writing before it starts.

A transaction is one bank, card or currency statement line.

Full service: bank bookkeeping included

I do all your bank bookkeeping in Xero, with every bank, card and wallet line matched and coded, plus your year-end accounts and tax returns. Entering supplier invoices that you pay later is an addition, described under purchase ledger.

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Sole trader: all bank bookkeeping, year-end accounts, Self Assessment, and Making Tax Digital quarterly updates when they apply.

Limited company: all bank bookkeeping, company accounts, Corporation Tax return, confirmation statement (Companies House fee extra), director payroll and the director’s Self Assessment.

Compliance only

You keep your own books in Xero; I prepare the accounts and returns from them. Bookkeeping isn’t part of these packages.

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What each package includes

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Online sales and banking

Sales channels

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The fee for each extra channel is for the work on it every month: downloading, filing and organising its invoices, fee statements and settlement summaries, which platforms don’t send out, and reconciling them to your payouts. Up to 50 platform reports and documents a month are included in total, however many channels you sell on, and the second row applies only above that. The multi-channel example shows both.

There’s no charge for connecting a channel. The marketplace connections are our own, so there are no paid connector plugins such as A2X or Dext Commerce to pay for either. Any other channel is scoped before we take it on.

Bank accounts, currencies and stock

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VAT and tax

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Registering for VAT in another country is a one-off fee, listed under one-off prices. More on the schemes on VAT work for Kent businesses.

Payroll and pensions

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The per-employee fee covers starters and leavers, statutory pay, student loans, P45s, P60s and year-end. Director payroll is part of the limited company packages. Each run is prepared from the pay information you approve, and nothing is submitted until it has been approved: see how payroll approval works.

Purchase ledger and reporting

Every full-service package already includes all your bank bookkeeping: every transaction matched and coded. Most small businesses that pay their bills straight away need nothing more.

Supplier invoices and bills

Worth adding if you buy on credit terms (invoice now, pay later), are on standard VAT and reclaim VAT on the invoice date, or have lots of suppliers, part-payments or credit notes. I enter every supplier invoice into Xero, match it to the payment, chase any that are missing and keep track of who you owe and when.

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Month-end and reports

There are two reporting additions. The month-end close produces Xero’s standard reports once the month is closed. The monthly report is a short written report showing your profit, cash and key numbers, with notes on what’s changed and what’s coming up. You can see the kind of report in the fictional month-end pack.

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One-off prices

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For the Union One Stop Shop scheme, HMRC requires the business to register itself; an agent can’t register for it.

Worked example: a sole trader

A sole trader with about 80 bank lines a month, on full service and registered for VAT. Illustrative, not a client.

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That includes the bookkeeping, the year-end accounts, Self Assessment and Making Tax Digital updates when they apply.

Worked example: a multi-channel online retailer

A UK limited company selling through 10 sales channels, with 13 bank, card and wallet accounts, four foreign currencies, 9 staff on three pay schedules, and the VAT Margin Scheme. The company keeps its own purchase ledger.

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The same business appears on the services page, with a second option that includes the purchase ledger.

After a free conversation, I confirm the package and price in writing before any work starts.

Guide prices for automation and software

Automation and custom software are priced for each piece of work. The first step is a free review: Andrew looks at the current process with you, finds a practical change, and estimates the time it could release or the money it could save from the information available.

If you want to go ahead, a written proposal says what will be built and what it costs. A build is a one-off price, and it doesn’t come with a monthly subscription to us. Running costs charged by other providers, such as software subscriptions or hosting, are listed separately. The build price doesn’t include later changes or upkeep; if you’d like us to keep it running, see running the work for you.

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These are indicative budgets for defined projects of the scale described. They aren’t fixed prices, and they aren’t the limit of what we take on: larger systems are scoped in stages, and each price is agreed after the free review. A first version at the lower end of a range covers one defined part of the business, not every department. VAT is not currently charged.

The review’s figures are estimates, not measured results. Time an automation releases becomes a saving only if a cost stops or the time goes to other work.

Ask for a free review

Running the work for you

We can build the system and run the work behind it. You can commission a defined build and run it yourselves, or have us keep operating the agreed processes for a monthly fee quoted for your business.

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The work we can take on includes:

• collecting missing source documents, using the logins you authorise;
• reconciling accounts, and preparing payroll and returns for your approval;
• filing documents where you keep them;
• reviewing failed automations and exceptions, and resolving connection problems;
• keeping CRM and inbox handoffs moving;
• bringing you the information each decision needs, in time to make it.

You choose which of these we take on, and the proposal lists them. Where the accounting is part of it, the monthly packages and additions above apply. The proposal also sets out any initial project or setup cost, the monthly service fee, and any running costs charged by other providers. Further improvements are scoped and priced when they come up. Payments, filings and anything sent in your name still wait for your approval.

Ask about running the work